Chapter 5 Co-coordinated Workstreams (R&D and DataOps/DevOps)

5.1 Specific Workflows

  • mixed_methods_workflow: Integration of QUAL + QUAN mixed methods research. Co-coordinated by R&D and DataOps.
  • quant_workflow: Supports the research and operations value streams. Co-coordinated by R&D and DataOps.

5.2 Manage Research Repository Including Readme.md

  • Value Streams: Research, Development, Operations
  • Workstreams: All
  • Workflow: Coordinate work each quarter via story maps to ensure progress on each grant and tests of specific aims.
  • Video

Teams Channel Link

Research Repo for R21: R21DA042198

Research Repo for R01: 1R01DA046651

Research Repo for IIR: I01HX002521

  1. Ensure research repo including readme.md is current.
  2. Plan user stories and workflows to meet deadlines.
  3. Direct & co-coordinate research, development, operations:
    • Workflows
    • Meetings
    • Sprints
  4. Ensure progress on research repository for each with:
    • Datafeeds
    • R Notebooks
    • Analyses for tests of specific aims
  5. Report Progress (see 5.2).

5.3 Report progress for R21, R01, IIR grants

  • Value Streams: Research, Development, Operations
  • Workstreams: All
  • Workflow: Coordinate work each quarter via user story maps to ensure progress on each grant and tests of specific aims.
  • Video

Teams Channel Link

Research Repo for R21: R21DA042198

Research Repo for R01: 1R01DA046651

Research Repo for IIR: I01HX002521

  1. Enlist Readme.md for each grant to manage all people, platforms and deadlines.
  2. Review the grant & clarify what was already reported in the last progress report.
  3. Coordinate across all workstreams, PI, & Statistician to map our analytic with user story maps.
  4. Produce enrollment tables.
    *See Team PSD 3.0 Manual 6.6 - includes sending provider survey.
  5. Draft a new progress report combining the information above.
  6. Coordinate with PI to get approval and submit.

Below is the flow of reporting for each grant:

NIH R21DA042198 Participatory System Dynamics for Evidence-based Addiction and Mental Healthcare

  1. Check R21 Readme to manage all people, platforms, and deadlines.
  2. Review the previous year VA Palo Alto RDIS Report.
  3. Submit Va Palo Alto RDIS in June.

NIH 1R01DA046651 Participatory System Dynamics vs Audit and Feedback A Cluster Randomized Trial of Mechanisms of Implementation Change to Expand Reach of Evidence-based Addiction and Mental Health Care

  1. Check R01 Readme to manage all people, platforms, and deadlines.
  2. Submit VA Palo Alto RDIS in February.
  3. Submit PAVIR Progress Report by November 1st & coordinate eRA submission NIH November 15th.

VA I01HX002521 Participatory System Dynamics vs Usual Quality Improvement: Is Staff Use of Simulation an Effective, Scalable and Affordable Way to Improve Timely Veteran Access to High-quality Mental Health Care?

  1. Check IIR Readme to manage all people, platforms, and deadlines.
  2. Submit ART VACO in January.
  3. Submit VA Palo Alto RDIS in June.
  4. Submit Data Safety & Monitoring Board (DSMB) via ART update in December.

5.4 Contribute to a Team PSD Manuscript

  1. Review the open Team PSD manuscripts.
  2. Request access to OSF & Zotero (via PI).
  3. Complete the authorship app for prior_work and writing.
  4. Sign up with R&D for a consult at #manuscript_monday.
  5. Review the Team PSD Manual for additional guidance.

5.5 Request New Research Data

  1. R&D adds team member to IRB with IRB modification on eProtocol.
  2. Principle Investigator (PI) adds user to ORD_workgroup in BaseCamp.
  3. DataOps submits a new DART request, which adds to VINCI project.
  4. Team member checks data access with SQL Server.

5.6 Submitting a Requisition

Teams Channel Link

  1. Get set up with ReQlogic.
  2. Navigate to ReQlogic and login.
  3. Click on the green requisitions bar on the top and you will see a menu pop up on the left-hand side.
  4. Select Requisition Entry.
  5. Push the plus button to start a new requisition entry.
  6. Fill out everything that is listed in blue.
  7. Push the Save button. You will see that nothing is blue anymore.

Tip: You can always edit by pressing the pencil next to the save button.

  1. Enter justification notes.
  2. Fill out item summary.
  3. Sign your invoice.
  4. Click Submit.

5.7 Submit VACO and VAPAHCS Progress Report

  1. Use ReadMe to track deadlines for all grants & reports.
  2. Develop user story maps to ensure progress on tests of specific aims in the months prior to reporting.
  3. Enrollment tables: coordinate w/PeopleOps Manager.
  4. Analyses for Tests of Specific Aims - coordinate with Statistician.
  5. Put together first draft of report using last year’s drafts.
  6. Coordinate with PI to get approval and submit.

NIH R01 VA Palo Alto RDIS - February NIH Annual Progress Report - 11/15 PAVIR Progress Report coordinate eRA submission NIH 11/15

VA IIR ART VACO - January VA Palo Alto RDIS - June DSMB update - December